UY POS 1.0 Software Features

Point-of-Sale (POS) Order Entry


o Peer-to-Peer networking for lower setup operation costs

o Complete software documentation included on CD-ROM

o Simplified system setup

o Software upgrades easy to install - lower software maintenance costs



o POS for Bar, Delivery, Catering, Drive-thru, Fast-Food, Retail, Take-Out and Table Service o Standard POS order entry screens uses Text buttons, allowing faster processing

o Easy touch screen navigation - mouse and keyboard compatible

o Multilevel employee security

Time Clock features:


o Clock-in, Clock-out, Correction

o Requires employee to clock-in before starting a new order

o Up to 9 menu types with 50 menu buttons (4-deep) visible within each menu category

o Custom menu items on-the-fly

o Automatic selection of menu item modifiers

o Menu items can print on 1-6 prep remote printers in kitchen, bar, etc.

o Can print to 3 prep points at same time (food station, beverage station, expediter station)

o Modifiers by menu category, 50 buttons show for 5 sub-categories: mods, add, no, extra, subst., custom modifiers on-the-fly.

o Customizable background colors for menu, modifiers, side$, topping$ buttons

o Support for multiple cash drawers per PC

o Support for printer-driven or serial-port Cash Drawers

o Support for Customer Pole Displays

o Support for handheld Barcode Scanners

o Sales Tax Override at menu item level

Manager screen options:


o Check Void

o View Register Totals (at any POS station)

o Manual 86 (add/remove)

o Create Custom Message

o Count Down 86 (add/remove)

o Seat Transfer Inquiry

o End-of-Day Processing (day-week-month)



Server Check Options screen:


o Add Items

o Delete Items

o Transfer Items

o Order Another Round (Bar)

o Food Taken to Table (Dine-in wanting to see service times, no bump screen)

o FIRE to Kitchen (prints ticket to FIRE the order)

o Change Guest Count

o Change Group No (Japanese Teppen Yaki group seating, etc.)

o Change Person No

o Split Check (by couple, by person)

o Print Guest Check

o Payment (show only server's open tickets)

o Credit card processing

o Use third-party terminal

o Gift Card Software (X-Charge only)

o Use third-party terminal

Delivery Orders:


o Uses customer telephone number to retrieve customer delivery info

o Ability to show and use last order

o Caller-ID

o Map-Maker

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Fast Food options:


o Ability to enter "seat location" when pressing the Send button (example: when using plastic seat locator numbers)

o Ability to enter customer "name" when pressing the Send button (telephone orders)

o Drive-Thru Support: ability to take multiple orders as cars are moving to the pick-up window

o Guest Checks

o Ability for adding custom messages at bottom

o In-House Charge Accounts

o Allows "credit account" setup

o Provides easy A/R Payment

o Professional "A/R Statements" for mailing or emailing

o Vendor payouts from the register

o Multinational taxation and currency selection

o History Archiving: saves order history for as long as you want (yearly purge option)

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Daily Reports


o Food Items print in Kitchen (up to 5 locations)

o Bar items print in Bar

o Guest Check

o Customer Receipt (Optional by customer)

o Beer, Wine, Liquor Order to BAR

o Daily Orders - Added Items

o Daily Orders - Deleted Items

o Daily Orders - Order Info Changes

o Daily Orders - Qty Order Changes

o Daily Orders - Voided Today

o Daily Sales By G/L Income Account

o Daily Flash Report (sales, payments, exceptions, labor, etc.)

o Sales Report by Sales Type

o Sales Report by Employee

o Tip Reports (Declared Tips, Charge Tips, Employee Sales)

o Visitor Activity

o Visitor Anniversary List and Labels

o Visitor Birthday List and Labels

o Visitor History List

o Visitor Master List

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Back Office Management Software

Inventory Control


Included with UY POS Back Office. To make your restaurant Inventory Control software effective and accurate you need to implement proper procedures and controls and then make sure they are being followed! In a typical restaurant operation, whenever an inventory item is taken from its location for use in the kitchen (or office) it must be written down on an Inventory Issues Log (date, item no, item description, qty, initial by). During the day whenever you choose, key-in inventory transactions. Click ITEM ISSUES. During the day, items are delivered from various vendors. At the same time you enter item issues, you can also enter receiving information from Packing Slips, click PURCHASE RECEIPTS. If you have purchased and installed Production Control Module for the kitchen, when a Work Order is completed it should be promptly keyed into the system, click KITCHEN RECEIPTS. Failure to enter Production Work Order receipts in a timely manner may cause erroneous "86" messages during Order Entry. If you purchase an item "on the fly" that does not require a Purchase Order, enter the transaction in to the system, click MISC RECEIPTS. Perform daily or weekly Cycle Counts by Printing Cycle-Count Sheets (you set the locations) then key the results into the system, click CYCLE COUNTS. Did you find out an item is damaged or not what you ordered? Return it to the vendor and key a reversing transaction into the system, click PURCHASE RETURNS. Need to make minor adjustments to Qty to Hand based on a spot check? Key the adjustment into the system, clicks ADJUST PLUS or ADJUST MINUS. We also provide you with a variety of Inquiry screens and reports!

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Features


o Easy to use screens.

o Full Physical Inventory functionality including Cycle-Count Sheet generation, Balances On-Hand, automatic update of Perpetual Inventory.

o Tracking inventory Receipts, Issues and Adjustments.

o Fully integrated with Order Processing, Menu Costing, Recipe Costing and General Ledger accounts.

o Fiscal Standard Material Cost vs. Current or Average Material Cost, including fiscal Cost Roll Over (replace Standard Costs with Current Costs once a year).

o Nightly Cost Roll Up (Replace Current Costs with "Actual" Costs from daily Purchase Receipts information. This ensures that Menu and Recipe Costs are accurate within one-day).

o Item Master File inquiry.

o Item Balance inquiry, Item Transaction History inquiries.

o Provision for periodic purging of Inventory Transaction History.

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Reports


o Inventory List - Buy/Stock/Yield (Avg Cost)

o Inventory List - Buy/Stock/Yield (Last Cost)

o Inventory List - Buy/Stock/Yield (Std Cost)

o Inventory List - Buy/Stock/Yield (Quantities)

o Inventory Stock Status - Make Items (Avg Cost)

o Inventory Stock Status - Make Items (Last Cost)

o Inventory Stock Status - Make Items (Std Cost)

o Inventory Stock Status - Purchased Items (Avg Cost)

o Inventory Stock Status - Purchased Items (Last Cost)

o Inventory Stock Status - Purchased Items (Std Cost)

o Inventory Usage - Dollars

o Inventory Usage - Units

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Purchasing


Included with UY POS Back Office. Windows-based software allows you to easily create and print vendor purchase orders. You won't believe how much time the restaurant Purchasing software will save you! Ready to place vendor orders? Click AUTO-CREATE then select a vendor. The system will automatically show a screen containing all items that need to be re-ordered along with suggested order quantities. You can modify order quantities (set order quantity to zero to prevent item from being ordered). Click Finish then choose whether to print or Fax a Purchase Order! It's that simple! Need something in a hurry? Or maybe someone has purchased something without a PO. Click MANUAL-CREATE to enter info items for items purchased without a PO (You need to do this so the items can be properly received into Inventory). Entered a PO and then changed your mind? No problem. Click CANCELLATION. The system also provides a variety of Inquiry screens and meaningful reports.

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Features


o Generation of recommended purchase reports and optional automatic purchase order creation based on inventory reorder point and economic order quantities.

o Purchase Order Item Transaction History inquiries.

o Ability to create Manual Purchase Orders.

o Simplified purchase order receipts processing makes entering receipts a breeze.

o Provision for periodic purging of purchase detail history.

o Fully integrated with Inventory Control, Accounts Payable and General Ledger.

o Professionally designed Purchase Orders can be laser-printed with or without your company logo. "Terms and Conditions" can be printed on the backside

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Reports


o Open Purchase Orders

o Purchase Order Re-Print (Customer Copy)

o Purchase Order Re-Print (Store Copy)

o Purchase Order Terms and Conditions (Backside of PO)

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Menu Costing


Included with UY POS Back Office. Windows-based restaurant menu costing software provides accurate and up-to-date costs of your menu items. Menu Costing tables such as Menus, Categories, Categories, Items, Modifiers/Choices, Toppings and Components are all set up during the initial system set up. Once set up there is little more to do except make minor changes as needed. Knowing your up-to-date Menu Costs can save you big money and prevent costly mistakes in pricing!

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Features


o 16 user-defined Menu Types

o 16 user-defined Menu Categories (appear at top of each POS order entry screen)

o 50 user-defined Menu Items per screen page (4 deep)

o 50 user-defined Modifiers/Choices per screen page

o 50 user-defined Pizza Modifiers

o Ability to create costed single-level Bills of Material for Menu Items. (A Bill of Material identifies the quantities, descriptions and costs of each component item used to prepare a finished Menu Item). For example: A Menu Item called Bar-B-Q Chicken Sandwich may include component items such as the sandwich itself, condiments, napkin and take-out bag. All component costs are added together to calculate the total cost of the Menu Item called Bar-B-Q Chicken Sandwich.

o Fiscal Standard Costs for Material, Labor and Overhead.

o Select Last or Average Cost methods for Material, Labor and Overhead.

o Fiscal Cost Roll Over function (replaces Standard Costs with Current Costs).

o Nightly Cost Roll Up function (rolls-up any underlying Menu Costs that may have changed).

o Fully integrated with Inventory Control, Order Processing and Recipe Costing.

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Reports


o Menu Cost Analysis (Std/Avg)

o Menu Cost Analysis (Std/Last)

o Menu List by Category (Avg Cost)

o Menu List by Category (Last Cost)

o Menu List by Category (Std Cost)

o Menu Price List - CATERING

o Menu Price List - FAST BAR

o Menu Price List - FAST FOOD

o Menu Price List - TABLE SERVICE

o Menu Price List - PIZZA

o Menu Price List - RETAIL SALES

o Menus - Costed Single-Level Bill (Avg Cost)

o Menus - Costed Single-Level Bill (Last Cost)

o Menus - Costed Single-Level Bill (Std Cost)

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Recipe Costing


Included with UY POS Back Office. Windows-based restaurant recipe costing software provides accurate and up-to-date cost information for recipe items so menu items can be properly costed. Recipe Costing tables such as Recipes, Components, Categories and Nutrition Info are all set up during the initial system set up. Once set up is little more to do except make minor changes as needed. Knowing your Recipe Costs can save you big money and prevent costly mistakes in pricing!

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Features


o Ability to create costed single-level Bills of Material for Recipe Items. (A Bill of Material identifies the quantities, descriptions and costs of each ingredient (component) item used to prepare a finished Recipe Item). For example: A Recipe Item called Bar-B-Q Chicken Sandwich may include component items such as 3oz of sliced Chicken, a French Roll, 1-oz Bar-B-Q Sauce. All component costs are added together to calculate the total cost for the Recipe Item, Bar-B-Q Chicken Sandwich.

o Fiscal Standard Material Costs vs. Current Material Costs.

o Select Last or Average Cost methods for Material, Labor and Overhead.

o Fiscal Cost Roll Over function (replaces Standard Costs with Current Costs).

o Nightly Cost Roll Up function (rolls-up any underlying Recipe Costs that may have changed).

o Fully integrated with Inventory Control and Menu Costing.

o Provides easy-to-follow Recipe Methods and Serving Guides for consistency and Quality Control.

o Provides a Recipe Item Nutrition Information Report.

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Reports


o Recipe Cost Analysis (Std/Avg)

o Recipe Cost Analysis (Std/Last)

o Recipe Item Nutrition

o Recipe Sheets

o Recipe Yields/Costs (Std/Avg)

o Recipe Yields/Costs (Std/Last)

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Labor Scheduling and Timekeeping

Includes Employee Time Clock


Included with UY POS Back Office. Windows-based restaurant time and attendance software allows you to prepare weekly labor schedules for 24-hour periods, keep track of Employee Time and Attendance for Payroll and provides an Online Time Clock. Prepare labor schedules in a snap! We provide "24/7" labor scheduling capability. If you choose to use the provided TIME CLOCK screen for employee Clock-In and Clock-Out then preparing Attendance Total Time worked is a snap! Just click TIME and ATTENDANCE when you are ready for attendance totals for payroll calculations. The system also provides a variety of Inquiry screens, Labor Schedule, Time and Attendance Report.

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Features


o Create Weekly Labor Schedules for 7 days, 24 hours.

o Allows you to schedule employees for up to 3 work schedules, 3 departments in the same day.

o Allows you to make employee record active or inactive.

o Employee rating of ability and performance.

o Ability to show availability.

o Special TIME CLOCK screen for staff to use in clocking in and clocking out.

o "Lock-out" feature that prevents an employee from logging in/out during an unauthorized time, based on their labor schedule.

o Requires a Manager override.

o Provides ability to set a grace period for up to 60 minutes either way.

o Ability for Weekly, BI-Monthly or Semi-Monthly payroll overtime calculations.

o Time and Attendance Reports for both exempt and non-exempt employees.

o Time Maintenance screen is provided for making corrections.

o Employee and Department maintenance.

o Manager can see who's logged in and what they are doing from any terminal.

o Employee security setup.

o Send E-mail to employees.

o ASCII export attendance data to an external payroll program.

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Reports


o Labor Schedule

o Attendance Report

o Employee Listing

o Employee Mailing Labels

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Sales Analysis and Restaurant Reports


Included with UY POS Back Office. Windows-based restaurant sales analysis software provides professionally designed reports to assist you in making decisions to improve your profitability. The Sales Analysis module includes a rich variety of printed reports based on Year-to-Date historical data. During "system setup" you have the option to enter in your sales history so you will start off with meaningful reports for the current year. All sales information is posted to the sales analysis module automatically during the "End-of-Day" processing. Sales reports will automatically print during weekly processing and during month end processing.

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Features


o Online Graphical Analysis for key areas of sales.

o Variety of sales analysis reports, most include 12 sales period columns and a percentage of total column, (i.e. Sales by Time of Day for 12 periods with percent of total for each hour).

o Ability to print customer Name and Address labels for Delivery, Catering and Retail customers.

o Ability to purge selected years of sales history.

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Reports


o Coupon Off List Prices YTD

o Daily Sales Activity - Dollars

o Daily Sales Activity - Order Count

o Daily Sales Activity - Units

o Daily Sales Detail

o Monthly Sales Register by Type

o Profit Analysis by Menu Item

o Sales by City/Street

o Sales by Delivery Customer Types

o Sales by Menu Categories

o Sales by Menu Items (Dollars)

o Sales by Menu Items (Units)

o Sales by Menu Types

o Sales by Time of Day

o Sales Tax by City

o Sales Tax by State

o Customer Mailing Labels

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Installation & setup of local network, point-of-sale hardware and restaurant software systems, including network printer setup, must be performed by a trained computer professional. Work with a local point-of-sale systems installer and our Setup Manual.


Software Specifications


o Software languages

o UY POS Release 5.0 POS software: written in C# of Microsoft .net framework 3.5 with a Microsoft SQL Server 2005 Back-End.

o supported operating systems

o Windows 7

o Windows Vista

o Windows XP Professional

o WePOS XP Professional for Windows embedded systems

o supported networks

o Windows Peer-to-Peer

o Database

o Microsoft SQL Server 2005

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Touch screen POS


o Minimum Stations: 1 (Single-User)

o Maximum Stations: NOMAX (Multi-User Network)

Optimization:

UY POS Optimized for 1-9 POS stations


o Multiple cash drawer support : Yes

o Cash sales: Yes

o Credit card sales: Yes

o House Account sales: Yes

o Amount Tender/Mandatory Amount Tender: Yes

o Credit Card Interface: No

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Screens


o Screen resolution: 800 x 600 pixels (recommended)

o No of Main Application Screens: 8

o No of System Application Screens: Over 300

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Printing


o Printer Communication: Serial, Parallel, Ethernet

o Soft Check, Hard Check: Both

o No of Printer Types per System: User-Defined

o Printing locations per sales item: Up to 6 Prep Printer Locations

o No of shared LAN printers: User-Defined

o Print Scheduling based on Closing Period: Yes

o Receipt Printing selectable: Yes

o Receipt Re-Print option? Yes

o Print Kitchen Items: Yes

o Print Bar Items: Yes

o Prep Printer Feature De-Selectable? Yes

o Delivery Ticket shows delivery address & notes: Yes

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Multilingual capabilities

During System Setup, the end-user loads "descriptions" in their local language for the following data:

Menu Categories

Menu Items

Modifiers

Side items

Pizza Toppings

Menu items


o No of Descriptors: 2 (long/short)

o Second Language descriptors: Yes

o No of characters for Descriptors: 16 and 32

o Sales credited at registration: No

o Sales credited at finalization: Yes

o Register menu item via item number: Yes

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Menu item functions


o Main: Yes

o Modifiers: Yes

o Multiple Options/Toppings: Yes

o Sizes: Yes

o Weight Scale Interface: Yes

o Cost Roll Up: Nightly

o Zero Priced Main Item: Yes

o Print Zero Priced Items on Guest Check: Yes

o Price, Cost, %Cost, Profit Analysis: Yes

o Enlarged Print: Yes (on prep printers)

o Manual Price Change: Yes (example: for Daily Specials)

o Custom Menu Items on the Fly? Yes

o Price Levels: Yes (7) By Day, By Hour, By Profit Center

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Sales tax

Tax Methods:


1 = USA/Other: Prices exclude tax, tax added then misc amt added

2 = USA/Other: Prices exclude tax, misc amt added then tax added

3 = CANADA: Prices exclude tax, then additional 2 taxes

4 = EUROPE: Prices include VAT

Tax Changes: Manual

VAT Tax: Yes

Bar taxable or non-taxable: Yes

Tax override for menu Items: Yes

Tax rate override for each menu item: No

Promotions (Off List Prices/coupons)

Selectable by Revenue Type: Yes (User-Defined)

%, Currency or mixed: Yes

Order Off List Prices: Yes

Individual Item Off List Prices: No

Customer Trade Off List Prices: Yes (Use Percent Off)

Employee Off List Prices: Yes (Use Percent Off)

Sales Tracking: Yes

Manager Control: Yes


Tips


Tip Methods:


1 = Tip calculated on income before taxes

2 = Tip calculated on income with tax included

Cashier tip declaration: Yes

Automatic tip calculation: Yes

Credit Card tip entry: Yes

Allow payment of tips from register: Yes

Tip payout report: Yes

Manager control: Yes

Customer count threshold: Yes

Special charges

%, Currency or mixed: Currency

Taxable Y/N: User-Defined

Multiple Special Charges per Order? Yes

Print on guest check: Yes

No of Special Charges: NOMAX (user-defined)

Manager Control: Yes

Modifiers

Maximum Selectors per Menu Category: 50

Modifier Selector Types: MODS, NO, ADD, EXTRA, SUBSTITUTE

Second Language descriptors: Yes

Custom Modifiers on the fly: Yes

Remove modifiers while keeping primary item: Yes

Item sides (i.e. add a dinner salad for $2.50)

Maximum Selectors per Menu Category: 50

Second Language descriptors: Yes

Custom Add-ons on the fly: Yes

Add-on Pricing: Yes

Pizza toppings

Maximum Selectors per Menu: 50

Second Language descriptors: Yes

Whole: Yes

First Half: Yes

Second Half: Yes

Thirds: Yes

Quarters: Yes

Custom Toppings on the fly: Yes

Topping Pricing: Yes

Credit card payment

Type of payment processing: Uses Third-Party Credit Card Terminal

Ability to enter Gratuity during payment? Yes

Modifying:


o Delete Item before send: Yes

o Void Item after send: Yes

o Void Tables: Yes

o Void entire guest check before close: Yes

o Reverse entire guest check after close: Yes

o Reorder Round: Yes

o Access to items on a closed check: No

o Modify customer count: Yes

o Add items to printed check: Yes

o Change Revenue Type: Yes

o Adjust Quantity Ordered: Yes

o Adjust Person Numbers: Yes

o Delete Reasons: Yes

o Void Reasons: Yes

o Manager Control: Yes

o Reporting

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At the Terminal:


o Server Reading

o Cashier Reading

o Open Checks

o Open Delivery Checks

o Time Clock

o Ad-Hoc Reports

o Online Reports for Managers

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Period-End:


o Daily

o Weekly

o Monthly

 


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